Fees and Rebates
Calm and Connected aims to provide information and strategies to parents and teachers to support the development of their child. Sessions are designed to give parents and teachers strategies to implement in their daily routine. Our therapists support families and children through giving information, strategies and problem solving for specific goals.
INITIAL APPOINTMENTS & ASSESSMENTS
Initial appointments and assessments are charged at a slightly higher rate than therapy, as more time is required in sourcing and reading past reports or referrals, preparation and planning, scoring of data and formation of goals. Home visits are attended by a therapist and therapy assistant to allow parents the opportunity to give background information, set goals and discuss a therapy plan. Please allow upto 1.5 hours for assessments.
For some children it may be recommended to complete a school observation session to see how they are managing in the classroom. Some parents prefer this to occur before the first home visit so that their child does not recognise the therapist when they are sitting in their classroom.
At the end of the first session the therapist will discuss with you their findings and recommendations for home/school strategies. A plan can be discussed if further sessions are required and what these could look like. Parents are then able to make informed choices on what areas they would like support with and therefore what therapy the child requires.
Some tips to making the most out of your initial appointment:
- Ask your teacher for any feedback on how your child goes at school
- Have any relevant work samples that you want to show
- Have a copy of your GP referral letter, HCWA/Betterstart introductory letter or NDIS plan ready to give to your therapist
- Complete our pre questionnaire which will be sent to you via email prior to your appointment
*Please note, travel fees are calculated based on distance from our Piara Waters clinic location.
Payment for sessions can be made in the following ways:
- Bank transfer
- PayPal credit card – available on request
A receipt will be emailed for each session once payment has been received for your claim on private health/ Medicare/ Self Managed NDIS.
Calm and Connected are registered to provide families services under the following funding bodies:
Medicare Rebates
To receive these rebates, make an appointment with your GP to discuss setting up a Team Care Arrangements (TCA) plan, as you may be eligible to receive allied health services under a Chronic Disease Management (CDM) plan. This will provide you with a partial rebate for five allied health services per year. For more information, please visit the Department of Health website.
To submit your claim, you are required to pay for the session first in full then submit the receipt to Medicare to receive your rebate.
Private Health
Check with your private health insurance provider to determine if you can receive a rebate for occupational therapy services.
Government Funding
We are registered to provide services under the following government schemes:
- NDIS – our office line is answered by an occupational therapist who is able to discuss your child’s needs and email though a quote following the call for you to provide to your planner or Local Coordinator. Visit our NDIS page for more details.
- Helping Children with Autism and Better Start Funding
- Commonwealth Respite Funding (for therapy intensive camps and school holiday programs)
PIARA WATERS CLINIC
To book an initial session please complete the Services Intake Form on our contact page and we will get in touch with you. Alternatively, please email contact@calmandconnected.com.au or give our team a call on 0430 645 086
FUNDING INFORMATION
What funding options are available to assist my child in attending Calm and Connected’s School Holiday programs? Calm and Connected is a registered provider with:
- private health cover – you may be able to claim for therapy sessions from your private health insurance. This would include an initial individual consultation (pre-screening session) and 4 group therapy sessions. Give your provider a call to find out how much of a rebate you are eligible for. Please inform our team if you are using your private health cover to fund camp so that we can include the appropriate item numbers on your invoice.
- NDIS – we are a registered provider for NDIS, please contact us to set up a service agreement or quote for your plan. Self-managed families are also able to use their funding for Camp Confidence.
- variety funding – you may submit an individual application to receive funding https://variety.smartygrants.com.au
- LAC support – contact your LAC to discuss what funding supports are available.
- CLP Grant – if your child has a diagnosis you may be eligible to apply for this grant, our therapists are happy to provide any extra details to support your application http://www.clpg.org.au/
- Local Council Grants: a number of local councils have grants for individuals, give the grants team in your local council a call to find out what might be on offer.
- Lions and Rotary – There a number of Rotary and Lions clubs across WA that support individuals to attend personal development opportunities. Write or call your local club to see if they can support you.
- private fundraising – if you are doing any private fundraising for your child to attend camp then please let us know so we can discuss how we can support you!
Please let us know if you need any extra details to support your applications. If you know of other funding options for families, please let us know!
Cancellation Policy
Therapy and Group Sessions
If you are not able to attend your scheduled appointment, please contact us as soon as you know. If you give less than 48 hours’ (2 business days) notice before the appointment then you will be charged an administration fee of 100% to cover the payment for the time your therapist allocated to your session, including travel time allocated. If more than 2 business days’ notice are given, no charges are made.
Camp Cancellation
Cancellations with greater than 2 weeks notice will be refunded minus an administration fee of $200. If less than 2 weeks notice is given to cancel a place on camp we will charge 100% of the full fee.
Under NDIS guidelines, if you cancel within a 24 hour period we charge 90% of the cost of camp partially cover the payment for the time of therapists and the costs of accomodation and activities.
